How to Upgrade Your merSETA SAQA Qualification to a QCTO Qualification: Key Differences for Training Providers
The transition from SAQA to QCTO qualifications is well underway, and for merSETA-funded training providers, now is the time to prepare, adapt, and lead. As South Africa moves toward a streamlined occupational qualifications framework, training institutions must understand how to upgrade their current SAQA qualifications and align with the Quality Council for Trades and Occupations (QCTO).
This guide will walk you through the process of upgrading and highlight the key differences between SAQA and QCTO requirements—so your programs remain compliant, efficient, and future-ready.
What Are SAQA Qualifications?
SAQA (South African Qualifications Authority) qualifications are typically unit standard-based, meaning each program is broken into learning modules or “unit standards” that learners are assessed on independently.
Key Characteristics:
- Modular unit standards
- Flexible logbook and PoE formats
- Internal assessment and moderation by SETAs
- Mostly paper-based reporting systems
For years, this system supported a variety of training models, especially for merSETA learners in technical, artisan, and engineering fields.
What Is a QCTO Qualification?
The QCTO (Quality Council for Trades and Occupations) offers occupational qualifications that focus on producing competent workers based on real job roles and industry standards.
Key Features:
- Outcomes-based training
- Emphasis on practical and workplace learning
- External summative assessments
- Standardized Portfolios of Evidence (PoEs)
- Digital reporting encouraged
QCTO qualifications are divided into three components:
- Knowledge Component – classroom/theoretical learning
- Practical Component – hands-on training in a simulated environment
- Workplace Component – real work experience, tracked and verified
How to Upgrade from SAQA to QCTO (For merSETA Providers)
Step 1: Identify the Equivalent QCTO Qualification
Visit the QCTO’s qualifications register to find the QCTO-aligned equivalent of your current SAQA-accredited program.
Example: A SAQA-aligned “Fitter and Turner” program may align to a QCTO “Occupational Certificate: Fitter and Turner”.
Step 2: Apply for QCTO Accreditation via merSETA
If your organization is already merSETA-accredited, apply for QCTO accreditation by submitting your:
- Site-readiness report
- Curriculum alignment plan
- Facilitator/Assessor registration documentation
Step 3: Update Your Training Delivery
Ensure your program structure aligns with:
- QCTO’s Curriculum Document (CD)
- Assessment Specification Document (ASD)
- External Integrated Summative Assessment (EISA) requirements
You’ll also need to implement structured workplace learning logbooks and prepare learners for summative external assessments.
Step 4: Transition to Digital Tools (Recommended)
QCTO emphasizes standardization, traceability, and accessibility. Digital systems like CloudPOE allow providers to:
- Digitize logbooks and PoEs
- Track learner attendance via QR code
- Generate QCTO-compliant reports instantly
- Maintain secure, cloud-based learner records
SAQA vs QCTO: Key Differences for Providers
| Feature | SAQA (merSETA Legacy) | QCTO (merSETA Future) |
|---|---|---|
| Qualification Type | Unit standard-based | Occupational qualifications |
| Assessment Type | Internal, modular | External summative (EISA) |
| Portfolio of Evidence (PoE) | Flexible format | Structured, standardized PoE |
| Workplace Learning | Sometimes optional | Mandatory, documented |
| Certification Authority | SETA | QCTO |
| Preferred Recordkeeping | Manual or spreadsheet | Digital, audit-ready |
Why This Upgrade Matters
- SAQA qualifications are being gradually phased out
- merSETA will soon fund only QCTO-accredited programs
- Failing to upgrade may impact your funding eligibility and audit outcomes
- Learners may miss out on nationally recognized QCTO certifications
Future-Proof Your Training
Training providers who begin upgrading now will:
- Remain compliant with merSETA and QCTO
- Save admin time with digital tracking
- Enhance learner success through structured learning
- Improve readiness for audits, verifications, and funding cycles
Want to Simplify Your Transition?
📘 CloudPOE supports training providers in digitizing their qualifications, PoEs, and logbooks — fully aligned with QCTO standards.
👉 Book a free demo today and discover how we help merSETA providers modernize with confidence.
